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WYSL By-Laws

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Name

This body shall be known as W.Y.S.L. (Whitman Youth Soccer League) Youth Soccer Association, as well as the Youth Division of the United States Soccer Federation.

Purpose

It is the mission of the W.Y.S.L. to foster the physical, mental and emotional growth and development of America's youth through the sport of soccer at all levels of age and competition. This Association shall be established as a non-profit and educational organization.

Affiliation

This Association shall be an affiliated division of, and comply with the authority of the United States Soccer Federation Inc. and through such affiliation shall be affiliated with the respective Federation (Amateur) Division State Association, New York State West Youth Soccer Association, encompassing Buffalo, Rochester, Syracuse, Binghamton, Twin Tier and Southern Tier.

Seasonal Year

The seasonal year shall coincide with N.Y. State West and begin on September 1st and end on August 31st of the following calendar year. 

Board of Directors

There shall be twelve (12) Directors serving two (2) year terms.

Officers Election Procedures

Election of Officers and Directors of this association, including the President, 1st and 2nd Vice-Presidents, Secretary, Treasurer and Directors shall be held at the first board meeting after the annual general meeting.

Removal

The Officers and Directors may be removed from office for reasonable cause(s) by a two-thirds (2/3) majority vote of those present and voting at any duly constituted W.Y.S.L. meeting. Seven (7) members constitutes a quorum of the board.

Vacancies

If the Board of Directors accepts the resignation of a Director tendered to take effect at a future time, the Board shall have the effect of removing that Director prior to the expiration of his/her term of office. Vacancies shall be filled by Board appointment for the rest of the term.

Amendment to the Constitution or By-Laws

This constitution may be amended by a two-thirds (2/3) majority vote of those present providing a quorum of members are seated at the meeting. Written notice of the meeting shall be provided to each member of the Board of Directors at least seven (7) days prior to the date of the meeting at which such amendment will be voted upon.

Duties of Officers and Directors 

Duties of the President

  1. Serving as chairman for all meetings of the Board of Directors.
  2. Establishing committees and appointing committee chairperson(s) to administer and manage the programs for this Association subject to the approval of the Board of Directors.
  3. Serving as a general representative of this Association in all matters.
  4. Shall have voting privileges only in the case of a tie.
  5. Shall appoint a two (2) person committee to do an internal audit of the League's books annually.
  6. Shall have the right to approve a travel/special team with approved coaches in good standing for the Board of Directors.

Duties of the First Vice-President

  1. Succeed to the office of President in the event that the office becomes vacant.
  2. In the absence or disability of the President, the First Vice-President will perform the duties of the President and when so acting have all the powers and be subject to all the restrictions of the President.

Duties of the Second Vice-President

  1. Assist the President and First Vice-President in all related duties and assignments.
  2. Succeed to the office of First Vice-President in the event that the office becomes vacant.
  3. In the absence or disability of the First Vice-President, the Second Vice-President will perform the duties of the First Vice-President and when so acting have all the powers and be subject to all the restrictions of the First Vice-President.

Duties of the Secretary

  1. Give one (1) week notice of all regular Association meetings and forty-eight (48) hours notice for special meetings.
  2. Record and publish the minutes of all meetings, with a description of the content of the discussion therein and a record of all individual votes. Yes or No votes in numbers only unless a roll call vote is asked for.
  3. Be the official custodian of the minutes and the correspondence of the league.
  4. Compile and publish the directory and annual reports.
  5. Carry out other administrative tasks as required.

Duties of the Treasurer

  1. Maintain all financial accounts of the Association.
  2. Prepare financial statements on a quarterly basis and provide it to all Board Members.
  3. Assist the Board of Directors in establishing a proposed budget.
  4. Prepare papers regarding the Association's tax exempt status.

Duties of the Board of Directors

  1. To enforce the by-laws and rules of this Association.
  2. The approval of team formation and travel authorization for W.Y.S.L. All approved coaches in good standing shall have to seek approval from the Board through the President of the Board and must submit a roster complete with birth dates.
  3. The approval of all competition under the direct auspices of this Association.
  4. The approval of promotional, educational, or training programs under the auspices of this Association.
  5. The approval of the President's appointees to state and national committees.
  6. The Board of Directors shall be empowered to conduct such investigations of the member of this Association to establish that they are in compliance with all of the financial obligation and the fair and equitable promotion, development and administration of the soccer within the territory of the members. If such investigation reveals that a member has not complied with the rules of this Association or the financial obligations imposed on a member, the Board of Directors shall adjudge the member to be not in good standing and shall impose penalties and sanctions to bring the member into compliance with the precepts of this Association.
  7. To be present at all Board meetings.

Duties of the Ex-Official

This position shall be one of an advisory person to assist the President of the League. He/she shall not have any voting privileges.

Meetings

  1. The Board of Directors of this Association shall meet at least twice per seasonal year. Special meetings may be called as required by the President or a majority of the Board of Directors.
  2. Regional meetings shall be held at least twice per year.
  3. The Annual General Meeting shall be held by June 1st.

Order of Business

  1. Roll call
  2. Minutes of the meeting of W.Y.S.L.
  3. Approval of actions of the Board of Directors
  4. Communications
  5. Reports
  6. Unfinished business
  7. Consideration of proposed modifications to the by-laws and rules
  8. Elections
  9. New business
  10. Adjournment

Notice of Certain Agenda Items

If action is proposed to be taken at any meeting for approval of any of the following proposals, members action on such items is invalid unless notice or written waiver of notice states the general nature of the proposal(s) is given two (2) weeks prior to the Board meeting.

  1. Removal from office.
  2. Filling vacancy (ies) on the Board of Directors by the members.
  3. Voluntarily dissolving the Association.

Board Quorum

  1. Percentage required: Fifty percent (50%) plus one of the directors in good standing shall constitute a quorum for the transaction of business at a meeting. Seven members constitutes a quorum.
  2. Loss of a quorum: The regular Directors present at a duly called or duly held meeting in which a quorum is present may continue to transact business until adjournment, notwithstanding the withdrawal of enough directors to leave less than a quorum, if any action taken (other than adjournment) is approved by at least a majority of the members required to constitute a quorum.

Board of Appeals

Board of Appeals shall consist of elected Officers of this Association and two (2) alternates chosen from the remaining Board of Directors.

Appeals Process

  1. Make an appeal to any member of the Board of Directors within forty-eight (48) hours.
  2. A written appeal must follow to the President of this Association within three (3) days of a verbal appeal.
  3. The Board of Appeals must respond with a decision within five (5) days after receiving the written appeal.
  4. Any decision made by the Board of Appeals is final.